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Administrative Assistant (oa)

Company: Air Education and Training Command
Location: Montgomery
Posted on: June 9, 2021

Job Description:

SummaryAbout the position:This position will be assigned to the Gunter Youth Center.This position is an Intermittent/Flexible position, which means you may be scheduled from 0 to 40 hours per week based on mission need.Learn more about this agency ResponsibilitiesProvides technical administrative assistance for day-to-day planning, direction, and operation of the School Age Program. Performs office administrative duties. Receives, greets and answers questions from visitors and telephone calls courteously. Has knowledge of all programs within the Youth Center to answer requests for information on upcoming programs or refers customers to the appropriate staff. Uses varied functions of multiple office automation software to prepare and develop a wide range of documents in order to process forms, form letters, and to substantiate documentation. Transmits, receives, and acknowledges electronic mail and messages. Computes; collects, records, and deposits fees for the School Age and Youth Programs. Prepares paperwork in a timely manner. Enrolls children in all programs and ensures patrons have completed the required forms for all programs in the Youth Center. Assists in developing training aids for use by staff members and providing them with hands-on training. Supervises medication administration for children and maintains accurate documentation IAW AF instructions. Monitors duty schedules using SETS, prepares NAF payroll documentation. Requires all visitors in the building to sign in and out of the visitor's log and be escorted when children are in the building. Maintains file plan in accordance with regulations. Always maintains coverage at the front desk to monitor people coming in or leaving the program during operating hours. Designates someone else to monitor the front desk if not available. Provides oversight of the food program JAW Air Force, USDA, and local regulations. Ensures USDA paperwork is completed accurately to include updated enrollment of children, and correct daily attendance. Ensures paperwork is on file for each child and compiles the monthly USDA report for the School-age Program. In the absence of the School Age Coordinator, provides supervision to the program and staff. Performs other related duties as assigned.If interested in applying for this position you may preview the online application: Travel Required Not requiredSupervisory status No Promotion Potential None Job family (Series) 0303 Miscellaneous Clerk And Assistant Help Requirements Conditions of Employment This position requires the incumbent to complete a background investigation with favorable results. Qualifications Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 06/04/2021Business Based Action, Military Spouse Preference, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring PreferenceIn order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application.Qualifying Experience:Must be at least 18 years of age, hold a high school diploma, can speak, read, and write English. Must satisfactorily complete a physical examination and get or have required immunizations. Must be able to obtain a Food Handlers Certificate and satisfactorily complete installation, state, and national criminal background checks. Knowledge of rules, procedures, or operations related to youth programs with a general knowledge in youth recreation and/or childcare fields is desirable. Ability to communicate effectively, orally and in writing, using tact and courtesy. Knowledge of funds handling techniques and procedures. Knowledge personal computers, and calendar, word processing, forms management, database management, and presentation software to support office operations and produce a variety of documents. Knowledge of format and clerical procedures to arrange a variety of materials from different sources.You will be evaluated on the basis of your level of competency in the following areas:Education Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution.FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying. Additional informationIndividual must fully meet qualification/eligibility/background requirements for this positionMale applicants born after December 31, 1959 must be registered for Selective ServiceDirect deposit is requiredSatisfactorily complete an employment verification (E-Verify) checkA probationary period may be requiredPre-employment requirements must be satisfactorily met prior to Entrance on Duty (EOD)Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government's interest.Multiple positions may be filled from this job opportunity announcement. And additional selections may also be made from this job opportunity announcement.Selection(s) are subject to restrictions resulting from hiring preferences and priority consideration eligible. Read more How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the qualifications above. Your resume and supporting document will be evaluated against the qualifications of the position.Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination has been made that you have inflated your responses to meet the position's qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.,) for professional and personal references on your resume. Read more Background checks and security clearanceSecurity clearance Not Required Drug test required No Position sensitivity and risk Non-sensitive (NS)/Low Risk Trust determination process Suitability/Fitness Help Required DocumentsRequired documents may vary based on the eligibility you are claiming (i.e., applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employees, applying as a displaced employee, etc.,). The below document(s) are required and MUST be submitted with your application by the closing date of this job announcement:ResumeYour resume may be submitted in any format and must support identified the general or specialized experience described in this announcement.If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include:Cover LetterDD-214/ Statement of ServiceDiploma/ GEDDisability Letter (VA)LicenseMSP (Military Spouse Preference) orders must be uploaded at the time of the application for preference consideration.PCS OrdersProfessional CertificationProof of Marriage StatusResumeSeparation Notice (RIF)SF-50/ Notification of Personnel ActionTranscriptAs described above, your complete application includes your resume, your responses to the online questionnaire, and supporting documents which prove your claimed eligibility. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.NOTE: Documents submitted as part of the application package to include supplemental documents may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility. Help BenefitsReview our benefits

Keywords: Air Education and Training Command, Montgomery , Administrative Assistant (oa), Other , Montgomery, Alabama

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